Over the past few years, health cash plans have become an increasingly popular way for employers to offer healthcare benefits. They are straightforward to administer, give employees more choice and can be a cost-effective addition to a wider wellbeing programme.
For some businesses, this has meant moving away from funding a traditional workplace flu clinic directly. Others continue to fund both a cash plan and an on-site clinic, which can mean paying twice for benefits that overlap. In either case, there is an opportunity to use the cash plan more effectively by bringing flu vaccination into the workplace and allowing employees to claim the cost through their existing benefit.
But many employers still tell us they miss the practical benefits of running an on-site flu clinic.
A workplace flu clinic is visible, acting as a clear signal and reminder of the importance the business places on employee health. It brings the benefit into the workplace, makes vaccination easier for employees and turns flu prevention into a practical health initiative rather than something staff have to organise on their own.
This greater visibility and convenience can improve employee compliance and encourage higher uptake, helping more people get vaccinated and increasing the overall impact of the programme.
Doctorcall’s cash plan flu clinic model is designed to bring those two ideas together.
Employers can still offer the convenience and engagement of an on-site clinic while employees use their existing cash plan benefit to fund the cost of their vaccination. Doctorcall works with the employer to arrange and deliver the workplace clinic.
Employees book and pay for their vaccination through a dedicated online booking portal and receive a receipt automatically. They can then use the receipt to claim the cost back through their cash plan, subject to their policy.
The vaccination takes place at the workplace, giving employees the convenience of an organised clinic during the working day. For employers, it can support higher compliance and create a visible, well-managed workplace health initiative.
In many cases, the cost is also lower than arranging a private flu vaccination independently.
Planning Workplace Flu Vaccinations?
Doctorcall can help you arrange an on-site flu clinic that works alongside your existing employee cash plan.
The Benefits For Your Business And Your Team
A cash plan flu clinic gives employers a practical way to offer workplace flu vaccination while making better use of an employee benefit that may already be in place.
Funded through the cash plan
Employees pay for their appointment, then claim the cost back through their policy.
A planned vaccination appointment
Appointments are booked in advance, with vaccine stock allocated for the clinic.
More convenient for employees
Staff can attend at work instead of arranging a private vaccination in their own time.
Minimal disruption
Pre-booked appointment slots help keep the clinic organised and efficient.
No separate vaccination budget
The vaccination cost can sit with the employee’s cash plan benefit rather than a separate employer-funded flu budget.
Clearer uptake
Employers can see how many appointments have been booked.
Greater visibility for the cash plan
The clinic gives employees a practical reminder of a benefit they may already have.
How Does A Cash Plan Flu Clinic Work?
The process is simple.
First, you agree a clinic date and an expected number of vaccinations with Doctorcall. We then create a dedicated booking link for your workplace, which you share with employees.
Each employee chooses their own appointment time, completes a few details and pays securely online. Their booking confirmation also acts as a receipt, which they can use to claim the cost back through their cash plan, subject to their policy.
All appointments are booked in advance, with no walk-ins on the day. This gives employees more control over when they attend and helps the clinic run smoothly.
Employers should check that private flu vaccination is covered by their cash plan before setting up the clinic.
Book Online → Attend The Workplace Clinic → Claim Through The Cash Plan
Step 1
Book Online
Employees choose their appointment time through a dedicated workplace booking link.
Step 2
Attend The Clinic
They attend the on-site clinic at their selected time during the working day.
Step 3
Claim The Cost
Their confirmation acts as a receipt, which they can use to claim through their cash plan.
A Lower Cost For Employees And A Planned Workplace Vaccination
A private flu vaccination typically costs around £25 if an employee arranges it independently through a local pharmacy. Local availability can also vary, and employees still need to find a provider, book a suitable appointment and travel there in their own time.
Through a Doctorcall cash plan clinic, the cost is £20.50 per employee for standard vaccines delivered during normal working hours, with no hidden extras.
Employees pay when they book and use their confirmation as the receipt for their claim. If their cash plan covers the full amount, they can be vaccinated at work without being left out of pocket once the claim is approved.
An On-Site Clinic Without A Separate Employer-Funded Vaccination Budget
In a traditional workplace flu clinic, the employer pays for every vaccination.
That remains a good option for businesses that want to fund the programme in full. But for employers with a health cash plan in place, there is another route.
Employees pay for their own appointment when they book, then claim the cost back through their plan. You provide the space and share the booking link. Doctorcall manages the bookings and runs the clinic.
This gives you the benefits of an organised on-site programme while making better use of an existing cash plan benefit.
Why Run An On-Site Flu Vaccination Clinic?
Employees may already be able to arrange a vaccination elsewhere, but that still means finding a provider, booking an appointment, travelling to the pharmacy or clinic and fitting it around work or family life.
An on-site clinic removes many of those barriers.
Employees choose a suitable time and attend during the working day. They do not have to use their lunch break, evening or weekend, and managers do not have several people leaving the workplace at once.
It also gives the cash plan more visibility. Instead of being a benefit employees may forget they have, it becomes part of a practical workplace health initiative.
For employers, this creates a more visible and organised approach to flu vaccination. You can see how many appointments have been booked, understand likely uptake and offer staff a simple way to use a benefit already available to them.
What If Someone Does Not Use The Clinic?
The clinic is completely optional.
Employees who do not book can still arrange a private vaccination elsewhere and claim through their cash plan in the usual way, depending on their policy.
The workplace clinic simply gives them an easier option.
Minimal Disruption To The Working Day
Because every appointment is booked in advance, you know how many people are attending before the clinic begins.
Employees arrive at their selected time, the clinic follows a clear schedule and time away from work is kept to a minimum.
You get the structure and visibility of an organised workplace programme, while employees remain free to decide whether they want to take part.
Arrange A Cash Plan Flu Clinic With Doctorcall
Doctorcall has been delivering workplace flu vaccination programmes for more than 20 years.
We will help you agree a suitable clinic date, set an expected number of appointments, create the employee booking link and run the clinic at your workplace.
A cash plan flu clinic gives employers a practical way to keep the benefits of an on-site flu clinic while allowing employees to use their existing cash plan benefit.